How the recruitment process works in Zeta HRMS?

Job Requisition Creation

  • Initiator: Hiring Manager / Department Head
  • Actions:
    • Create a job requisition in Zeta HRMS specifying:
      • Job title, department, location
      • Job type (full-time, part-time, contract)
      • Number of vacancies
      • Required skills, experience, and education
    • Select approval workflow for requisition (Zeta allows multi-level approvals).

    • HR users create a new job requisition in Manager Self Service Portal by entering details like title, department, location, job description, required skills, and hiring manager.

    • Job requisition request will follow the approval matrix and create as a job requisition in the HR application.

Automation:

  • System notifies approvers automatically.
  • Tracks approval status and history.

Job Posting / Advertisement

  • Initiator: HR Recruiter
  • Actions:
    • Publish the approved job requisition internally (employee portal) or externally:
      • Company website
      • Job portals
      • Social media platforms
    • Set application deadlines.
  • Automation:
    • Centralized dashboard tracks all job postings.
    • Auto-generates job codes and tracks applicant source.

Application Submission

  • Initiator: Candidate
  • Actions:
    • Candidate applies online through Zeta HRMS portal.
    • Uploads CV/resume and other relevant documents.
    • Fills out pre-defined application forms.
  • Automation:
    • Auto-tags applications based on skills, experience, and keywords.

Screening & Shortlisting

  • Initiator: HR / Recruiter
  • Actions:
    • Review applications using Zeta’s AI/keyword-based filters.
    • Shortlist candidates for further rounds.
    • Add comments or ratings per candidate.
  • Automation:
    • Auto-rank candidates based on matching criteria.
    • Schedule emails or notifications to shortlisted candidates.

Interview Scheduling

  • Initiator: HR / Recruiter
  • Actions:
    • Select interview type (online / offline / panel).
    • Schedule interview slots for shortlisted candidates.
    • Notify interviewers and candidates automatically.

Interview & Evaluation

  • Initiator: Interview Panel
  • Actions:
    • Conduct interviews as scheduled.
    • Record feedback, scores, and recommendations in Zeta HRMS.
    • Use structured evaluation forms (behavioral, technical, managerial).
  • Automation:
    • Consolidates scores from multiple interviewers.

Selection & Offer Management

  • Initiator: HR / Hiring Manager
  • Actions:
    • Select the final candidate based on evaluation.
    • Generate offer letter and approval workflows.
    • Customize offer with salary, benefits, joining date, and terms.

Onboarding

  • Initiator: HR / IT / Admin
  • Actions:
    • Complete pre-joining formalities (document collection, ID issuance, IT setup).
    • Assign mandatory trainings or inductions.
    • Activate employee profile in HRMS.
  • Automation:
    • Workflow-driven onboarding checklist.
    • Employee portal access created