Requisition & Approval
– Objective: Identify the need and secure management approval.
– System Flow: The department raises a job requisition detailing position, count, budget, and justification. HR or the manager reviews and either approves or rejects the requisition. Once approved, the vacancy status changes to “Open.”
Job Posting & Sourcing
– Objective: Publish the job and attract suitable candidates.
– System Flow: HR posts the job on internal portals, career pages, and job boards such as LinkedIn and Indeed. Integration with external job portals via API allows candidates to apply online through the HRMS candidate portal, with applicant details automatically stored in the Applicant Database (ATS module).
Application Screening
– Objective: Filter applications based on established criteria.
– System Flow: The HRMS automatically shortlists candidates based on keywords, qualifications, and experience. Recruiters manually review the shortlisted candidates, updating statuses from Applied to Under Review, Shortlisted, or Rejected.
Interview Scheduling
– Objective: Coordinate the interview process.
– System Flow: HR schedules interview rounds (technical, HR, management) and sends automatic email or SMS alerts to candidates and interviewers. Interview feedback is recorded directly in the HRMS, with dynamic status updates (e.g., Interview Scheduled to Interview Completed).
Evaluation & Selection
– Objective: Assess and finalize the best candidate.
– System Flow: The interview panel submits ratings and comments in the HRMS. HR compares scores and consolidates feedback, marking the selected candidate as “Finalized” or “On Hold.”
Offer Management
Objective: Generate and issue an offer letter.
System Flow:
HR generates offer letter template via HRMS (auto-filled with candidate details).
Offer sent via email/portal for candidate’s review.
Candidate accepts/rejects offer online.
Status: Offer Sent → Accepted → Joined / Declined.
Onboarding process
Objective: Transition from candidate to employee.
System Flow:
Onboarding checklist auto-triggers: document submission, ID creation, training schedule, etc.
Candidate profile converts to Employee Master Record in HRMS.
Integration with Payroll, Attendance & Performance modules.
Why Choose BITS IT Solutions
✅ Proven expertise in ERP implementation across multiple industries
✅ Certified and experienced consultants
✅ End-to-end support — from consultation to training and after-sales service
✅ Scalable and cost-effective business solutions
✅ 100% customer satisfaction and ongoing technical support
Contact Us
BITS IT Solutions LLC
📍 Al Quoz, Sheikh Zayed Road, Dubai, UAE
📞 Phone: +971 4 229 8629 / +971 50 889 4203
📧 Email: info@bitsitworld.com
🌐 Website: https://www.bitsitworld.com/
