Fixed Asset Management in Zoho Books helps you track, depreciate, and manage company assets like computers, vehicles, machinery, furniture, and equipment throughout their lifecycle — from purchase to disposal.
It ensures accurate depreciation, compliance, and audit-ready records, especially useful for UAE and GCC businesses.
What Are Fixed Assets in Zoho?
Fixed Assets are long-term assets used in business operations, such as:
Computers & IT Equipment
Office Furniture
Vehicles
Machinery
Buildings
Leasehold Improvements
These are capitalized instead of expensed.
Prerequisites
Enable Fixed Assets Module
Go to:
Settings → Fixed Assets → Enable Fixed Assets
(Available in Zoho Books Professional & above plans)
Configure Asset Categories
Go to:
Settings → Fixed Assets → Asset Categories
Create categories like:
| Category | Useful Life | Method |
|---|---|---|
| Computers | 3 Years | Straight Line |
| Vehicles | 5 Years | WDV |
| Furniture | 7 Years | Straight Line |
Each category defines default depreciation rules.
How to Record Fixed Assets
Method 1: Convert from Purchase
When you buy an asset:
Create Bill / Expense
Select Asset Account (e.g., “Office Equipment”)
Mark as Fixed Asset
Zoho creates asset automatically
Method 2: Create Asset Manually
Go to:
Fixed Assets → New Asset
Enter:
Asset Name
Purchase Date
Cost
Category
Location / User
Serial Number (optional)
Depreciation in Zoho
Zoho supports:
Depreciation Methods
Straight Line Method (SLM)
Written Down Value (WDV)
Depreciation Frequency
Monthly
Quarterly
Yearly
Automatic Posting
Zoho auto-posts depreciation journal entries based on schedule.
Zoho posts:
Debit: Depreciation Expense
Credit: Accumulated Depreciation
Asset Lifecycle Management
Transfer / Reassignment
Track asset movement between departments, branches, or employees.
Repair & Maintenance
Record maintenance expenses linked to asset history.
Disposal / Sale
When asset is sold or scrapped:
Go to:
Fixed Assets → Select Asset → Dispose
Zoho calculates:
Book Value
Gain / Loss on Sale
Accounting Entry