👥Online recruitment process flow in Zeta HRMS.

Job Requisition Creation

• Initiator: Hiring Manager / Department Head
• Actions:
  • Create a job requisition in Zeta HRMS specifying:
    • Job title, department, location
    • Job type (full-time, part-time, contract)
    • Number of vacancies
    • Required skills, experience, and education
  • Select approval workflow for requisition (Zeta allows multi-level approvals).

Automation:

• System notifies approvers automatically.
• Tracks approval status and history.

Job Posting / Advertisement

• Initiator: HR Recruiter
• Actions:
  • Publish the approved job requisition internally (employee portal) or externally:
    • Company website
    • Job portals
    • Social media platforms
  • Set application deadlines.
• Automation:
  • Centralized dashboard tracks all job postings.
  • Auto-generates job codes and tracks applicant source.

Application Submission

• Initiator: Candidate
• Actions:
  • Candidate applies online through Zeta HRMS portal.
  • Uploads CV/resume and other relevant documents.
  • Fills out pre-defined application forms.
• Automation:
  • Auto-tags applications based on skills, experience, and keywords.

Screening & Shortlisting

• Initiator: HR / Recruiter
• Actions:
  • Review applications using Zeta’s AI/keyword-based filters.
  • Shortlist candidates for further rounds.
  • Add comments or ratings per candidate.
• Automation:
  • Auto-rank candidates based on matching criteria.
  • Schedule emails or notifications to shortlisted candidates.

Interview Scheduling

• Initiator: HR / Recruiter
• Actions:
  • Select interview type (online / offline / panel).
  • Schedule interview slots for shortlisted candidates.
  • Notify interviewers and candidates automatically.

Interview & Evaluation

• Initiator: Interview Panel
• Actions:
  • Conduct interviews as scheduled.
  • Record feedback, scores, and recommendations in Zeta HRMS.
  • Use structured evaluation forms (behavioral, technical, managerial).
• Automation:
  • Consolidates scores from multiple interviewers.

Selection & Offer Management

• Initiator: HR / Hiring Manager
• Actions:
  • Select the final candidate based on evaluation.
  • Generate offer letter and approval workflows.
  • Customize offer with salary, benefits, joining date, and terms.

Onboarding

• Initiator: HR / IT / Admin
• Actions:
  • Complete pre-joining formalities (document collection, ID issuance, IT setup).
  • Assign mandatory trainings or inductions.
  • Activate employee profile in HRMS.
• Automation:
  • Workflow-driven onboarding checklist.
  • Employee portal access created

Key Features of Zeta HRMS Recruitment Module

• Centralized candidate database
• Automated workflows & approvals
• Resume parsing and shortlisting
• Interview scheduling & evaluation
• Offer letter automation with e-signature
• Integration with onboarding, payroll, and ERP modules
• Real-time recruitment analytics

Contact Us

BITS IT Solutions LLC
📍 Al Quoz, Sheikh Zayed Road, Dubai, UAE
📞 Phone: +971 4 229 8629 / +971 50 889 4203
📧 Email: info@bitsitworld.com
🌐 Website: www.bitsitworld.com